Welcome to UCF Continuing Education’s Center for Conference & Meeting Planning. Our mission is to provide our clients with professional, high-quality, cost effective services customized to meet each of our client’s needs. Our experienced staff is ready to assist you with the details and delivery of your conference, institute, or meeting, in Central Florida or anywhere your event takes you. Contact me to set up an appointment or to learn more about all of the services and options available to you.
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Conference
and Meeting Planning Services
| Registration Service |
- Accept registrations via fax, mail, online or on site
- Input registrations, answer and make phone calls Re: registration
- Process all payments
- Create process/policy for refunds/ Process all refunds
- Provide periodic registrant updates to Program Sponsor
- Manage registration/desk during all days of event
- Send/e-mail confirmations letters to registrants
- Print registration roster/ sign in sheets and evaluations
- Print and distribute name badges for all attendees and distribute
conferences materials as needed
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| Financial Management Service |
- Set up Budget and establish account with Finance and Accounting
- Fee Collection- registration, Payment to transfer funds
- Financial Reports- Bi monthly(Prepare, reconcile, distribute)
- Monitor Expenses/Disburse account funds
- Budget Closing
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| Conference Management/Consulting Service |
- Use of DCE established mailing lists: Our staff will work with
you to determine which lists are for your target market and we
will get these lists to your designated mailing house
- Research and target lists/databases that could be good targets
for your conference. These lists are then purchased/obtained on
your behalf
- Provide advice and answer address any questions/ ideas for the
conference
- Manage Help desk during all days of event
- Contract Negotiation- we help save you time and money when contracting
with a venue on your behalf because we bring expertise in hospitality/hotel
contract negotiation
- Food/Beverage management- F/B vendors are contracted on your
behalf; help work within your budget and will provide you with
F/B choices that are both creative and cost effective for your
group
- Speaker management- we work with you to determine speaker program,
and have developed ways to communicate with your speakers to ensure
that we receive information from them regarding their presentation.
- Onsite management- we assign a program coordinator to your event
to be your liaison with the hotel, all vendors, attendees during
all pre and post conference events
- Program Evaluation/Follow Up- Assist in producing and summary
of all session and conference evaluations.
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| Technical Support
Services |
- Website* - Conference Home Page
- Custom URL
- Custom Graphics
- Database Connections
- Online Tests/Quizzes
- Online Surveys
- Online Polls
- Online Registration
- Marketing
- Fax Blasts
- E-mail Blasts
- Email Management
- Customer Support
- Conference E-mail Accounts*
- Database Management (merge, delete duplicates, conversion, prep
for mail house)
- UCF Website and E-Newsletter distribution (all staff, faculty,
& administrators)
- Program Book
- Design
- Publish
- Proceedings
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| Onsite Conference
Services |
- Audio Visual Setup and Support
- Pre-conference Management and Planning
- Badges, Certificates, Graphics, Signs, Banners, Custom Print
Jobs
- Conference/Speaker Technical Support
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For more information or to inquire for services please contact us at
407-882-0260 or conted@mail.ucf.edu.
*There may be additional fees for customization.
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